Located in Meridian, Idaho, Baldwin Park is a premier neighborhood of over 300 homes. With a community swimming pool, winding pathways and plenty of open common space and playgrounds, Baldwin Park is a community for both young and old. Continue reading
Neighborhood Association Meeting Minutes
November 10, 2011 at 7PM Sawtooth Middle School
Dan Olson, President of Baldwin Park HOA called the meeting to order at 7:00 P.M. All homeowners in attendance were welcomed and notified to sign in so that we could get a count of home owners in attendance. Also, pick up an agenda and a copy of the 2011 budget and the proposed 2012 budget. The current Board of Directors was introduced. Dan Olson– President, Andy Roman – Vice President and Richard Kelly – Secretary / Treasurer. Also, in attendance was Board Officer Jason Gill. Trina Bowen, an employee of MGM was introduced to the homeowners. After a tally of those in attendance and the proxies received, it was determined that there were not enough in attendance to establish a quorum. The meeting was then adjourned.
Under Article III Section 3.04 of the By-laws, which states in part, “If a quorum is not present nor represented at any meeting, the Members entitled to vote thereat shall have the power to reschedule such meeting, and at that meeting, the required quorum may be reduced to ten percent (10%) of the total votes to be cast.”
Based on this section, the meeting was immediately rescheduled and business could then be conducted at the reduced quorum level.
Dan Olson gave a report on the 2011′s activities and some insight on what could be expected for the coming year of 2012. Areas covered:
1. The 2010 Pool Season – how successful it was with only one closures and very little negative activity occurring at the pool.
2. The positive turn outs for the various neighborhood functions during the year.
3. The possible expense of replacing some of the older wooden fences in the subdivision.
Dan also gave praise to Matt for being the Chairperson for the Association‟s Events Committee and their hard work. Also, recognizing Michelle Watts for her hard work with the Association‟s News Letter and helping with the various yearly events. Also, mentioned was the good work performed by the Pool Committee members and Chairperson Ray Plott. There was a new web site developed by John Egan and Warren Fegley for the hard work for our flowers.
An announcement was made that during the year that the board had lost a board member Chuck Waller who had to step down due to family issues. It was announced at this time that the Board had requested Andy Roman to fill this vacancy for the balance of the 2011 year. A motion was made to except Andy Roman as the permanent Vise President. By a show of hands this was approved.
Richard Kelly gave a financial report on the status of the Home Owners Association. The 2012 budget was presented for review to the homeowners. It was noted that several changes to the 2012 budget were made and discussed at this Annual Home Owners Meeting. This 2012 budget can be viewed on the Baldwin Park web site. The home owners were informed that Trautman Landscaping and MGM Management are not going to increase the yearly costs this year (3%) that is authorized in their current contracts due to current economic conditions. The Treasure Valley Maintenance also will not increase contract cost for 2012. The Board informed the home owners present that the contracts for Treasure Valley Maintenance (pool cleaning), Trautman Landscaping and MGM Management had been approved for 2012. There will be one additional line items added to the 2012 budget Account 6310-10 (Misc. Hourly Costs/Dump Fees) for additional clarity on the budget. The bottom line in regards to the 2012 budget is that there could be a deficit of $7,615.00 by year end 2011. This is not expected, however, to occur. Also, the home owners were advised that there was an increase to the Community Events budget account 6270 by $500.00. No increase in Association Fees is warranted at this time.
The Board informed that the irrigation season went very well this year which was contributed to the watering schedule and the increase in the subdivisions water rights with Settlers Irrigation District that was approved the first of the year by the Board.
A question was asked on the status of the patio structures in the common areas. The Board informed the home owners that at this point in time no further action was going to be taken by the Board.
A concern was raised by a home owner regarding the need for sand in the two play areas within the subdivision. The home owners were advised that the Board had looked into this issue and had found that contractors did not want to be responsible for moving the sand into the play areas. The Board was going to look into this again early in 2012. Additional note: after the meeting two home owners stated that they would have bids which would include the moving of the sand submitted to MGM Management.
A question was raised at the 2010 Annual Home Owners meeting regarding the installation of „No Soliciting‟ signs be place at the various entrances in to Baldwin Park subdivision. This was discussed at a monthly Board meeting and approved. Signs were installed at various entrance locations. There was another question raised at the 2010 Annual Home Owners Meeting about maybe charging home owners an additional $10.00 fee if they do not receive various notifications by e-mail. The Board has discussed this issue and decided to not pursue this at this time.
The Board requested during the meeting for the home owners to supply ideas on what the Board could do regarding improvements within the subdivision. Improvements to the subdivision should be submitted to MGM Management.
The floor then was opened for nominations for the Board. There were no additional nominees interested in running for Board of Directors. Since the current Board of Directors stipulated that they would be interested in continuing to act as the Board of Directors for 2012 and since there were no other interested candidates it was asked by a show of hands that the current Board be left in place for 2012. A show of hands was unanimous that the current Board be reelected for 2012. Jason Gill also informed the Board thathe would like to continue as an officer with the Board. There was a question presented to the home owners present if there were another interested home owners that would like to be an officer with the Board. At this time Stan Youngrequest to be an Officer which the Board accepted. Stan Young comes as no stranger to the Association since Stan was a previous Board of Directors. The Officers will be involved in the business of the Association and will set on the Board as a nonvoting member.
The Board for 2012 will consist of Dan Olson, Richard Kelly, and Andy Roman as voting members and Jason Gill and Stan Young as nonvoting members of the Board. Office positions will remain the same for 2012.
The meeting was adjourned at 8:15PM
Richard Kelly – Secretary/Treasurer