Located in Meridian, Idaho, Baldwin Park is a premier neighborhood of over 300 homes. With a community swimming pool, winding pathways and plenty of open common space and playgrounds, Baldwin Park is a community for both young and old. Continue reading
ALERT! ALERT!! ALERT!!
Last night some Meridian residents received flyers entitled, “Metal Man is Coming!” The flyer instructs citizens to put metal objects at the curb for collection by an unnamed entity. This activity is prohibited by the City’s Solid Waste Ordinance and citizens are advised not to participate. Anyone with information about who is distributing this flyer or any other related concerns, please contact Meridian Code Enforcement at 888-6678.
Baldwin Park HOA
Board Meeting April 16, 2012
The meeting was called to order at 9:30 am. The meeting was held at the office of MGM
Management. Present at the meeting were Board Members Richard Kelly, Andy Roman and Dan Olson. Also, in attendance was the following Officer Stan Young
The minutes from the March 20, 2012 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
A homeowner brought to our attention whether we had insurance liability coverage when outside organizations (soccer, football, etc.) use our parks for a practice facility. We are insured for injury liability but numerous claims over time could adversely affect our premiums and/or result in cancellation. There is also concern regarding damage to the parks. In regards to this issue and additional information provided along with discussions with the outside origination (PAL) it has been determined that Baldwin Park HOA is named on their Insurance carrier and a copy has been provided. This type of activity and the use of the common areas for these purposes will be review prior to the 2013 season.
There are still a few problems with the current Baldwin Park website and our webmaster is continuing to working on these.
The new security camera has been installed at the gate entrance and is functioning.
In regards to the pool it has been determined that the pool access system is nonoperational. Along with that it has been determined that replacement parts are no longer available as our system is outdated. The Board is looking into the replacement of this system which has to be completed prior to the pool opening. The Board is working hard to get this done at the lowest cost to the HOA.
There have been replacement signs for the pool area purchased. Two metal signs “no Diving Allowed” and two signs “No Lifeguard on Duty”. The cost of these signs was $158.42.
The pool opening date has been set and it will be May 26, 2012. There will be two (2) registration dates and they are Thursday, May 10 th from 4:00 pm to 7:00 pm and Saturday, May 12 th from 9:00 am to 12:00 noon.
Irrigation water is now available to home owners. The watering schedule has also been mailed to the home owners.
The annual Garage Sale Event will be held this year on June 2nd.
The Board would like at this time to thank Jeremy Aston and his group of volunteers for a great Easter Egg Hunt Event that was recently held. Everyone, especially the kids, had a great time. Again thanks for your great effort and time put in to this event. A great time was had by all.
Financial review of Open Invoices as of April 9, 2012. The following information was provided:
There are 40 homes with current amounts due ($16,466.01)
There are 4 homes on a payment plan for current and past due amounts ($4,161.72)
There are 4 homes that have made partial payments ($627.54)
There are 2 homes that are in Foreclosure, Bankruptcy or are in default
and are currently in court proceedings ($3,806.98)
There are 4 home that have been referred to a collection agency ($5,171.31)
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
MGM to order an additional 100 pool cards. These cards are to be numbered starting as close as possible from the last pool card on hand (making sure they are not duplicated). Also, it is requested to not use XXXX for the purchase of these additional pool cards. This has been placed on hold until the issue with the gate entrance system has been addressed.
MGM to provide the Board with information if would be possible to obtain the nonslip yellow rubber mats like the ones ACHD installs at the intersection crosswalks. Also, if there are different colors to choose from. This information has been provided to the Board and they are in the process of reviewing the information.
New ‘To Do List’ issues:
MGM to look into why only $959.99 was transfer to Debt From for XXXX W. Great Basin Dr. There should have been an addition $41.82.
MGM to call City of Meridian to have the water turned off on Linder.
Next Board Meeting will be held on May 15, 2012 at 9:30am. In the office of MGM management.
The meeting was adjourned at 11:50 PM.
Richard Kelly – Treas/Sec.
Irrigation water is now available. We have one broken valve near McKinley and Monument that has been isolated until repairs can be made. As always, it is better to wait a few days while the common areas run to clear out the lines.
The meeting was called to order at 9:35 am. The meeting was held at the office of MGM
Management. Present at the meeting were Board Members Richard Kelly and Dan Olson. Also, in attendance was the following Officer Stan Young. Absent were Board Member Andy Roman and Officer Jason Gill.
The minutes from the February 21, 2012 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
A homeowner brought to our attention whether we had insurance liability coverage when outside organizations (soccer, football, etc.) use our parks for a practice facility. We are insured for injury liability but numerous claims over time could adversely affect our premiums and/or result in cancellation. There is also concern regarding damage to the parks. Several approaches were discussed: The addition of signs at the parks forbidding this type of use or, requiring proof of liability from the organizations that are using it. It was determined at this time to try & find out who is using it and how frequent before proceeding.
Our webmaster is working on a problem with our mass email system that does not allow us to send newsletters to only those that request it.
The contract for installation of the new security camera at the gate entrance was signed. Contractor is now waiting for material and will schedule installation soon thereafter.
The pool opening date tentatively has been scheduled for May 19th. In the April board meeting, the board will set the dates for signing up. The board has authorized the purchase of 100 additional pool cards.
Irrigation water is tentatively scheduled to be turned on April 17. The watering schedule will be mailed to the home owners on or about April 1st.
Trautman Landscaping put down additional mulch to the flowerbeds along Linder and Monument.
Additional dog waste bags were ordered estimated cost of $142.99.
Financial review of Open Invoices as of January 17, 2012. The following information was provided:
There are 42 homes with current amounts due ($17,011.19)
There are 3 homes on a payment plan for current and past due amounts ($3,834.70)
There are 7 homes that have made partial payments ($1,432.13)
There are 2 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($3,535.67)
There are 4 home that have been referred to a collection agency ($5,220.09)
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
MGM to pole other subdivision on what they do to insure that the pool area is ready for the next day pool activities i.e. pool furniture, power washing the pool decks and things like that. Information was provided to the Board.
Richard Kelly to contact Dan Huff to obtain a quote on the cost for him to have someone provide this service. Dan Huff was contacted on March 20th, and discussed the need for this service to be provided. Additional information will follow.
MGM to look into another provider such as but not limited to Access Recovery or Action Collection to take over or just assign new accounts if needed for Bad Debit amounts. Also, if there would be a cost to the Association if the Board elected to have a different collection agency, do the collection on the ones CBI currently has. Additional information was provided to the Board regarding what additional Companies were out there to provide this service. Also, it was determined that there would be a cost (25% of the total amount CBI was trying to collect) if the Association wanted to ‘Buy’ back the account.
MGM provide the number of pool cards on hand for the upcoming pool season. There are 57 pool cards in inventory.
New ‘To Do List’ issues:
MGM to order an additional 100 pool cards. These cards are to be numbered starting as close as possible from the last pool card on hand (making sure they are not duplicated). Also, it is requested to not use A G for the purchase of these additional pool cards.
MGM to provide the Board with information if would be possible to obtain the nonslip yellow rubber mats like the ones ACHD installs at the intersection crosswalks. Also, if there are different colors to choose from.
Next Board Meeting will be held on April 16, 2012 at 9:30am. In the office of MGM Management.
The meeting was adjourned at 11:40 PM.
Richard Kelly – Treas/Sec.
Baldwin Park HOA
Board Meeting December 20, 2011
The meeting was called to order at 9:30 am. The meeting was held at the office of MGM Management. Present at the meeting were Board Members Andy Roman and Dan Olson. Also, in attendance was Officer Stan Young.
The minutes from the November 15, 2011 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
Dan had purchased the 4 new tables for events that were recommended by the events committee.
The additional sand has been added to both playgrounds at a cost of $1650.
Christmas lights at the entrance have been installed. The circuit breaker for the center median on Monument keeps kicking out with the added load of Christmas lights. The last tree to the east has been disconnected & seems to have solved the issue.
The notices of assessments for 2012 will be mailed out later next week before the New Year’s holiday.
Dan and Andy will attend the default court hearing on 1/5/2012 pertaining to XXXX W. White Sands.
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
There were none from the last Board Meeting.
New ‘To Do List’ issues:
MGM Management to send letter to XXX W Yosemite regarding the security lights that are intermittently inoperative.
The board has authorized the payment to the Storage place to be made on a yearly basis which will save 1 month’s rental.
MGM to request CBI collection Company to furnish a detailed list of what steps have been taken in attempting to collect the delinquent accounts that have been assigned to them.
To clarify – the board has authorized Apex to install the new security camera at our pool. There was some confusion as to which company should do the installation.
Next Board Meeting will be held on January 17th, 2012 at 9:30am. In the office of MGM Management.
The meeting was adjourned at 11:14 AM.
Dan Olson – President
Our Landscape company will be adding sand to both playground areas this coming Monday the 5th. This was brought up several months ago and again in the annual meeting, that there was a need to increase the amount of sand after 7 years of use. There will be some large equipment in use to get it to the areas while the grass is frozen. Please do not use the area for that day.
Baldwin Park Board and Officers
Baldwin Park HOA
November 15, 2011
The meeting was called to order at 9:33 am. The meeting was held at the office of MGM Management. Present at the meeting were Board Members Richard Kelly, Andy Roman and Dan Olson. Also, in attendance were the following Officer’s Jason Gill and Stan Young. Stan has volunteered to serve as an officer for the Association. Stan has been a board member in the past and his help will be greatly appreciated.
The minutes from the October 20, 2011 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
The minutes from the November 10, 2011 Annual Home Owners Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
The Community Events Chairperson has recommended that additional tables be purchased for the Association. A motion was made and seconded to purchase 4 additional tables at this time. The motion was passed. The Board will look into the best price for the tables.
The contract for MGM Management for 2012 was reviewed by the Board. A motion was made to accept the contract as written. The motion was seconded and approved.
Richard Kelly obtained estimated costs for adding additional sand in the park play areas. This cost is estimated to be $400.00. There is approximately 40 yards of sand needed. This is still work in progress and will be addressed again in the spring.
Christmas lights have been installed and are to be energized later in the month. The lights were installed again this year by Zing.
Financial review of Open Invoices as of November 10, 2011. The following information was provided:
There are2 homes with current amounts due ($209.33)
There are 4 homes on a payment plan for current and past due amounts ($4,116.46)
There are 3 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($2,710.49)
There are 5 home that have been referred to a collection agency ($7,019.38)
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
There were none from the last Board Meeting.
New ‘To Do List’ issues:
MGM Management to send letter to the following home owners regarding animal’s on the property that are becoming a nuisance. The addresses are:
xxxx N. Tallgrass Ave.
xxxx N McKinley Park Ave.
Next Board Meeting will be held on December 20, 2011 at 9:30am. In the office of MGM Management.
The meeting was adjourned at 11:20 AM.
Richard Kelly – Treas/Sec.
Neighborhood Association Meeting Minutes
November 10, 2011 at 7PM Sawtooth Middle School
Dan Olson, President of Baldwin Park HOA called the meeting to order at 7:00 P.M. All homeowners in attendance were welcomed and notified to sign in so that we could get a count of home owners in attendance. Also, pick up an agenda and a copy of the 2011 budget and the proposed 2012 budget. The current Board of Directors was introduced. Dan Olson– President, Andy Roman – Vice President and Richard Kelly – Secretary / Treasurer. Also, in attendance was Board Officer Jason Gill. Trina Bowen, an employee of MGM was introduced to the homeowners. After a tally of those in attendance and the proxies received, it was determined that there were not enough in attendance to establish a quorum. The meeting was then adjourned.
Under Article III Section 3.04 of the By-laws, which states in part, “If a quorum is not present nor represented at any meeting, the Members entitled to vote thereat shall have the power to reschedule such meeting, and at that meeting, the required quorum may be reduced to ten percent (10%) of the total votes to be cast.”
Based on this section, the meeting was immediately rescheduled and business could then be conducted at the reduced quorum level.
Dan Olson gave a report on the 2011′s activities and some insight on what could be expected for the coming year of 2012. Areas covered:
1. The 2010 Pool Season – how successful it was with only one closures and very little negative activity occurring at the pool.
2. The positive turn outs for the various neighborhood functions during the year.
3. The possible expense of replacing some of the older wooden fences in the subdivision.
Dan also gave praise to Matt for being the Chairperson for the Association‟s Events Committee and their hard work. Also, recognizing Michelle Watts for her hard work with the Association‟s News Letter and helping with the various yearly events. Also, mentioned was the good work performed by the Pool Committee members and Chairperson Ray Plott. There was a new web site developed by John Egan and Warren Fegley for the hard work for our flowers.
An announcement was made that during the year that the board had lost a board member Chuck Waller who had to step down due to family issues. It was announced at this time that the Board had requested Andy Roman to fill this vacancy for the balance of the 2011 year. A motion was made to except Andy Roman as the permanent Vise President. By a show of hands this was approved.
Richard Kelly gave a financial report on the status of the Home Owners Association. The 2012 budget was presented for review to the homeowners. It was noted that several changes to the 2012 budget were made and discussed at this Annual Home Owners Meeting. This 2012 budget can be viewed on the Baldwin Park web site. The home owners were informed that Trautman Landscaping and MGM Management are not going to increase the yearly costs this year (3%) that is authorized in their current contracts due to current economic conditions. The Treasure Valley Maintenance also will not increase contract cost for 2012. The Board informed the home owners present that the contracts for Treasure Valley Maintenance (pool cleaning), Trautman Landscaping and MGM Management had been approved for 2012. There will be one additional line items added to the 2012 budget Account 6310-10 (Misc. Hourly Costs/Dump Fees) for additional clarity on the budget. The bottom line in regards to the 2012 budget is that there could be a deficit of $7,615.00 by year end 2011. This is not expected, however, to occur. Also, the home owners were advised that there was an increase to the Community Events budget account 6270 by $500.00. No increase in Association Fees is warranted at this time.
The Board informed that the irrigation season went very well this year which was contributed to the watering schedule and the increase in the subdivisions water rights with Settlers Irrigation District that was approved the first of the year by the Board.
A question was asked on the status of the patio structures in the common areas. The Board informed the home owners that at this point in time no further action was going to be taken by the Board.
A concern was raised by a home owner regarding the need for sand in the two play areas within the subdivision. The home owners were advised that the Board had looked into this issue and had found that contractors did not want to be responsible for moving the sand into the play areas. The Board was going to look into this again early in 2012. Additional note: after the meeting two home owners stated that they would have bids which would include the moving of the sand submitted to MGM Management.
A question was raised at the 2010 Annual Home Owners meeting regarding the installation of „No Soliciting‟ signs be place at the various entrances in to Baldwin Park subdivision. This was discussed at a monthly Board meeting and approved. Signs were installed at various entrance locations. There was another question raised at the 2010 Annual Home Owners Meeting about maybe charging home owners an additional $10.00 fee if they do not receive various notifications by e-mail. The Board has discussed this issue and decided to not pursue this at this time.
The Board requested during the meeting for the home owners to supply ideas on what the Board could do regarding improvements within the subdivision. Improvements to the subdivision should be submitted to MGM Management.
The floor then was opened for nominations for the Board. There were no additional nominees interested in running for Board of Directors. Since the current Board of Directors stipulated that they would be interested in continuing to act as the Board of Directors for 2012 and since there were no other interested candidates it was asked by a show of hands that the current Board be left in place for 2012. A show of hands was unanimous that the current Board be reelected for 2012. Jason Gill also informed the Board thathe would like to continue as an officer with the Board. There was a question presented to the home owners present if there were another interested home owners that would like to be an officer with the Board. At this time Stan Youngrequest to be an Officer which the Board accepted. Stan Young comes as no stranger to the Association since Stan was a previous Board of Directors. The Officers will be involved in the business of the Association and will set on the Board as a nonvoting member.
The Board for 2012 will consist of Dan Olson, Richard Kelly, and Andy Roman as voting members and Jason Gill and Stan Young as nonvoting members of the Board. Office positions will remain the same for 2012.
The meeting was adjourned at 8:15PM
Richard Kelly – Secretary/Treasurer
