Located in Meridian, Idaho, Baldwin Park is a premier neighborhood of over 300 homes. With a community swimming pool, winding pathways and plenty of open common space and playgrounds, Baldwin Park is a community for both young and old. Continue reading
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Baldwin Park HOA
Board Meeting December 20, 2011
The meeting was called to order at 9:30 am. The meeting was held at the office of MGM Management. Present at the meeting were Board Members Andy Roman and Dan Olson. Also, in attendance was Officer Stan Young.
The minutes from the November 15, 2011 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
Dan had purchased the 4 new tables for events that were recommended by the events committee.
The additional sand has been added to both playgrounds at a cost of $1650.
Christmas lights at the entrance have been installed. The circuit breaker for the center median on Monument keeps kicking out with the added load of Christmas lights. The last tree to the east has been disconnected & seems to have solved the issue.
The notices of assessments for 2012 will be mailed out later next week before the New Year’s holiday.
Dan and Andy will attend the default court hearing on 1/5/2012 pertaining to XXXX W. White Sands.
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
There were none from the last Board Meeting.
New ‘To Do List’ issues:
MGM Management to send letter to XXX W Yosemite regarding the security lights that are intermittently inoperative.
The board has authorized the payment to the Storage place to be made on a yearly basis which will save 1 month’s rental.
MGM to request CBI collection Company to furnish a detailed list of what steps have been taken in attempting to collect the delinquent accounts that have been assigned to them.
To clarify – the board has authorized Apex to install the new security camera at our pool. There was some confusion as to which company should do the installation.
Next Board Meeting will be held on January 17th, 2012 at 9:30am. In the office of MGM Management.
The meeting was adjourned at 11:14 AM.
Dan Olson – President
Our Landscape company will be adding sand to both playground areas this coming Monday the 5th. This was brought up several months ago and again in the annual meeting, that there was a need to increase the amount of sand after 7 years of use. There will be some large equipment in use to get it to the areas while the grass is frozen. Please do not use the area for that day.
Baldwin Park Board and Officers
Baldwin Park HOA
November 15, 2011
The meeting was called to order at 9:33 am. The meeting was held at the office of MGM Management. Present at the meeting were Board Members Richard Kelly, Andy Roman and Dan Olson. Also, in attendance were the following Officer’s Jason Gill and Stan Young. Stan has volunteered to serve as an officer for the Association. Stan has been a board member in the past and his help will be greatly appreciated.
The minutes from the October 20, 2011 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
The minutes from the November 10, 2011 Annual Home Owners Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
The Community Events Chairperson has recommended that additional tables be purchased for the Association. A motion was made and seconded to purchase 4 additional tables at this time. The motion was passed. The Board will look into the best price for the tables.
The contract for MGM Management for 2012 was reviewed by the Board. A motion was made to accept the contract as written. The motion was seconded and approved.
Richard Kelly obtained estimated costs for adding additional sand in the park play areas. This cost is estimated to be $400.00. There is approximately 40 yards of sand needed. This is still work in progress and will be addressed again in the spring.
Christmas lights have been installed and are to be energized later in the month. The lights were installed again this year by Zing.
Financial review of Open Invoices as of November 10, 2011. The following information was provided:
There are2 homes with current amounts due ($209.33)
There are 4 homes on a payment plan for current and past due amounts ($4,116.46)
There are 3 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($2,710.49)
There are 5 home that have been referred to a collection agency ($7,019.38)
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
There were none from the last Board Meeting.
New ‘To Do List’ issues:
MGM Management to send letter to the following home owners regarding animal’s on the property that are becoming a nuisance. The addresses are:
xxxx N. Tallgrass Ave.
xxxx N McKinley Park Ave.
Next Board Meeting will be held on December 20, 2011 at 9:30am. In the office of MGM Management.
The meeting was adjourned at 11:20 AM.
Richard Kelly – Treas/Sec.
Neighborhood Association Meeting Minutes
November 10, 2011 at 7PM Sawtooth Middle School
Dan Olson, President of Baldwin Park HOA called the meeting to order at 7:00 P.M. All homeowners in attendance were welcomed and notified to sign in so that we could get a count of home owners in attendance. Also, pick up an agenda and a copy of the 2011 budget and the proposed 2012 budget. The current Board of Directors was introduced. Dan Olson– President, Andy Roman – Vice President and Richard Kelly – Secretary / Treasurer. Also, in attendance was Board Officer Jason Gill. Trina Bowen, an employee of MGM was introduced to the homeowners. After a tally of those in attendance and the proxies received, it was determined that there were not enough in attendance to establish a quorum. The meeting was then adjourned.
Under Article III Section 3.04 of the By-laws, which states in part, “If a quorum is not present nor represented at any meeting, the Members entitled to vote thereat shall have the power to reschedule such meeting, and at that meeting, the required quorum may be reduced to ten percent (10%) of the total votes to be cast.”
Based on this section, the meeting was immediately rescheduled and business could then be conducted at the reduced quorum level.
Dan Olson gave a report on the 2011′s activities and some insight on what could be expected for the coming year of 2012. Areas covered:
1. The 2010 Pool Season – how successful it was with only one closures and very little negative activity occurring at the pool.
2. The positive turn outs for the various neighborhood functions during the year.
3. The possible expense of replacing some of the older wooden fences in the subdivision.
Dan also gave praise to Matt for being the Chairperson for the Association‟s Events Committee and their hard work. Also, recognizing Michelle Watts for her hard work with the Association‟s News Letter and helping with the various yearly events. Also, mentioned was the good work performed by the Pool Committee members and Chairperson Ray Plott. There was a new web site developed by John Egan and Warren Fegley for the hard work for our flowers.
An announcement was made that during the year that the board had lost a board member Chuck Waller who had to step down due to family issues. It was announced at this time that the Board had requested Andy Roman to fill this vacancy for the balance of the 2011 year. A motion was made to except Andy Roman as the permanent Vise President. By a show of hands this was approved.
Richard Kelly gave a financial report on the status of the Home Owners Association. The 2012 budget was presented for review to the homeowners. It was noted that several changes to the 2012 budget were made and discussed at this Annual Home Owners Meeting. This 2012 budget can be viewed on the Baldwin Park web site. The home owners were informed that Trautman Landscaping and MGM Management are not going to increase the yearly costs this year (3%) that is authorized in their current contracts due to current economic conditions. The Treasure Valley Maintenance also will not increase contract cost for 2012. The Board informed the home owners present that the contracts for Treasure Valley Maintenance (pool cleaning), Trautman Landscaping and MGM Management had been approved for 2012. There will be one additional line items added to the 2012 budget Account 6310-10 (Misc. Hourly Costs/Dump Fees) for additional clarity on the budget. The bottom line in regards to the 2012 budget is that there could be a deficit of $7,615.00 by year end 2011. This is not expected, however, to occur. Also, the home owners were advised that there was an increase to the Community Events budget account 6270 by $500.00. No increase in Association Fees is warranted at this time.
The Board informed that the irrigation season went very well this year which was contributed to the watering schedule and the increase in the subdivisions water rights with Settlers Irrigation District that was approved the first of the year by the Board.
A question was asked on the status of the patio structures in the common areas. The Board informed the home owners that at this point in time no further action was going to be taken by the Board.
A concern was raised by a home owner regarding the need for sand in the two play areas within the subdivision. The home owners were advised that the Board had looked into this issue and had found that contractors did not want to be responsible for moving the sand into the play areas. The Board was going to look into this again early in 2012. Additional note: after the meeting two home owners stated that they would have bids which would include the moving of the sand submitted to MGM Management.
A question was raised at the 2010 Annual Home Owners meeting regarding the installation of „No Soliciting‟ signs be place at the various entrances in to Baldwin Park subdivision. This was discussed at a monthly Board meeting and approved. Signs were installed at various entrance locations. There was another question raised at the 2010 Annual Home Owners Meeting about maybe charging home owners an additional $10.00 fee if they do not receive various notifications by e-mail. The Board has discussed this issue and decided to not pursue this at this time.
The Board requested during the meeting for the home owners to supply ideas on what the Board could do regarding improvements within the subdivision. Improvements to the subdivision should be submitted to MGM Management.
The floor then was opened for nominations for the Board. There were no additional nominees interested in running for Board of Directors. Since the current Board of Directors stipulated that they would be interested in continuing to act as the Board of Directors for 2012 and since there were no other interested candidates it was asked by a show of hands that the current Board be left in place for 2012. A show of hands was unanimous that the current Board be reelected for 2012. Jason Gill also informed the Board thathe would like to continue as an officer with the Board. There was a question presented to the home owners present if there were another interested home owners that would like to be an officer with the Board. At this time Stan Youngrequest to be an Officer which the Board accepted. Stan Young comes as no stranger to the Association since Stan was a previous Board of Directors. The Officers will be involved in the business of the Association and will set on the Board as a nonvoting member.
The Board for 2012 will consist of Dan Olson, Richard Kelly, and Andy Roman as voting members and Jason Gill and Stan Young as nonvoting members of the Board. Office positions will remain the same for 2012.
The meeting was adjourned at 8:15PM
Richard Kelly – Secretary/Treasurer
Baldwin Park HOA
Board Meeting
October 20, 2011
The meeting was called to order at 9:33 am. The meeting was held at the office of MGM
Management. Present at the meeting were Board Members Richard Kelly, Andy Roman and Dan Olson.
The minutes from the September 20,2011 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
Work has been completed in the pool area.
On June 9, 2011, there was damage done to the landscaping at the entrance (Linder & Monument) from a traffic accident. Costs for repairs have been recovered from responsible party.
Richard Kelly obtained estimated costs for adding additional sand in the park play areas. This cost is estimated to be $400.00. There is approximately 40 yards of sand needed. This is still work in progress and will be addressed again in the spring.
The Board has approved the mowing and care of the yard for xxxx McKinley Ave.
Dan Olson is look into getting additional signage for the Annual Home Owners Meeting.
Dan Olson to contact Zing regarding the installation of the subdivision Christmas lights and see about additional multi colored lights.
A motion was made to have an additional security camera installed at the gate entrance to the pool. A second was made and the motion was approved. The estimated cost for the new camera will be $1,125.00. The camera will be installed prior to next year’s pool season.
The Board received a contract proposal from Treasure Valley Maintenance for a period of 3 years (2012 thru 2015). There are no increases in cost at this time. The contract was approved and sign.
Financial review of Open Invoices as of August 15, 2011. The following information was
Provided:
There are 3 homes with current amounts due ($74.44)
There are6 homes on a payment plan for current and past due amounts ($4757.95)
There are 2 homes that are in Foreclosure, Bankruptcy or are in default
and are currently in court proceedings ($2,734.62)
There are 4 home that have been referred to a collection agency ($5915.23)
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
MGM Management to contact agent for xxxx W. Great Basin (home for sale) regarding condition of yard. This has been completed.
MGM Management to send letters to the appropriate contact for the following address stipulating that the HOA will be doing maintenance for the yards if the is no response within 10 days.
1. xxxx W. Great Basin Dr.
2. xxx W. White Sands Dr.
This has been completed. MGM Management to contact Acorn Storage regarding the cost for a bigger storage unit. Also, check other storage facilities for the best price. This has been completed and a new storage facility has been obtained.
MGM Management to contact Treasury Valley Maintenance (Dan Huff) for a proposal for pool maintenance for the upcoming year 2012. New contract has been received and approved.
The Annual Home Owners Meeting has been tentatively set for November 10, 2011. Location will be the Sawtooth Middle School at 7:00 pm. Requesting that MGM Management start the review process for the needed documents to be mailed out with the October newsletter. Also, look into making the reservation for the Sawtooth Middle School. This has been completed and the meeting to be held on November 10, 2012.
New ‘To Do List’ issues:
None at his time.
Next Board Meeting will be held onNovember 15, 2011 at 9:30am. In the office of MGM
Management.
The meeting was adjourned at 11:30AM.
Richard Kelly
Treas/Sec.
iPod found this morning on White Sands. Call Brian at 888-9426 & give description of iPod for return.
We have been contacted by the Meridian Police Dept regarding complaints received about traffic congestion at the Linder and Monument bus stop. The Meridian PD will monitor the situation and advise parents who are dropping off their kids to be mindful of keeping well behind the stop sign. The traffic congestion is causing difficulties for other drivers to see past the stop sign. Parents are encouraged to car-pool children to the bus stop, walk rather than drive or at least be mindful of other drivers and respect traffic laws.
Irrigation water has been turned off for the season. Don’t forget to have your system blown out before it freezes.
Baldwin Park HOA
Board Meeting
September 20, 2011
The meeting was called to order at 9:32 am. The meeting was held at the office of MGM Management. Present at the meeting were Board Members Richard Kelly, Andy Roman and Dan Olson.
The minutes from the August 17,2011 Board Meeting were reviewed, a motion was made to accept these minutes. There was a second to the motion and a vote was made to approve.
Work has started in the pool area estimated completion date is October 1 st.
On June 9, 2011, there was damage done to the landscaping at the entrance (Linder & Monument) from a traffic accident. There was approximately $60.00 of damage done. We have a court appearance scheduled for October 18, 2011, at the Boise court house to try and recover these cost from the person responsible. We have been requested by the Boise City Attorney’s Office.
Richard Kelly obtained estimated costs for adding additional sand in the park play areas. This cost is estimated to be $400.00. Richard is still working on the issue on how to move the sand from the street to the play area. There is approximately 40 yards of sand needed. This is still work in progress.
Dan Olson reported that two folding canopies have been purchased for the use of the Events Committee for a total cost of $211.98.
The Board was in receipt of the new contract proposal from Trautman Lawn & Landscape Company. The Board reviewed the proposed contract which showed a minor increase of $1,825.00 which was for one additional fertilization application. In 2010, we went from 5 to 4 fertilization applications for cost savings. After discussions with Trautman it is in the best interest to return to the original 5 applications. The contract will be in effect for three (3) years, commencing from signing until December 31, 2014 with two (2) additional one (1) year options. The cost for 2012 contract services will be $57,860.00. A motion was made and seconded to approve this contract. The Board has approved.
Trautman Lawn & Landscape Company has offered to remove the annual flowers at no cost to the HOA.
Financial review of Open Invoices as of August 15, 2011. The following information was Provided:
There are 3 homes with current amounts due ($280.98)
There are6 homes on a payment plan for current and past due amounts ($4,634.47)
There are3 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($2,949.56)
There are 4 home that have been referred to a collection agency ($5,844.07)
Note: It has become necessary to proceed with small claims court action along with referring some to a collection agency to try and recover some annual fees that have not been paid as of now.
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
MGM Management asked to provide information on the various credits appearing on the Customer contact List for the following:
1. XXXX N. Tallgrass Ave.
2. XXXX N. Tallgrass Ave.
3. XXXX W. Great Basin Dr.
This has been completed and information has been provided to the Board.
Reply to letter from XXXX N. Tallgrass Ave. regarding curtsey letter for truck and camper in driveway. Letter was sent to home owner on August 19, 2011.
New ‘To Do List’ issues:
MGM Management to contact agent for 1356 W. Great Basin (home for sale) regarding condition of yard.
MGM Management to send letters to the appropriate contact for the following address stipulating that the HOA will be doing maintenance for the yards if the is no response within 10 days.
1. XXXX W. Great Basin Dr.
2. XXX W. White Sands Dr.
MGM Management to contact Acorn Storage regarding the cost for a bigger storage unit. Also, check other storage facilities for the best price.
MGM Management to contact Treasury Valley Maintenance (Dan Huff) for a proposal for pool maintenance for the upcoming year 2012.
The Annual Home Owners Meeting has been tentatively set for November 10, 2011. Location will be the Sawtooth Middle School at 7:00 pm. Requesting that MGM Management start the review process for the needed documents to be mailed out with the October newsletter. Also, look into making the reservation for the Sawtooth Middle School.
Next Board Meeting will be held on October 20, 2011 at 9:30am. In the office of MGM Management.
The meeting was adjourned at 11:40AM.
Richard Kelly Treas/Sec.
The tentative date to turn off irrigation water for the season is October 11th. Updates will be published as soon as they become available
